Sponsor Terms & Conditions
The parties commit to executing the following Terms and Conditions in good faith:
The New Zealand Hydrogen Council (Organiser) has the sole and exclusive rights to promote, market and operate the H2 2 ZERO Summit (Summit) as an international hydrogen conference and exhibition aimed at advancing the uptake of hydrogen in New Zealand as an integral part of New Zealand’s transition to a low emission future.
The Organiser will facilitate promotional opportunities to the benefit of the Sponsor, and/or the Organiser; before, during and after the H2 2 ZERO Summit.
The Sponsor will work in association with the Organiser, other sponsors, the venue and other stakeholders to facilitate the delivery of a successful event.
The Sponsor will receive from the Organiser the benefits as detailed as part of the Sponsor Agreement.
It will be the responsibility of the Organiser to display the logo of the Sponsor on its web page promoting the Event and to organise a direct link with the Sponsor webpage. The Sponsor will undertake to promote the Event on its webpage and to organise a link from its webpage to the Organiser’s event page if possible.
The Sponsor’s trademarks, logos, images and all other identifications which may be recognised as the Sponsor’s products or services (the Trademarks) shall remain as property of the Sponsor.
The Organiser is authorised to use the Sponsor’s Trademarks in any and all advertising and promotional materials for the H2 2 ZERO Summit. The Organiser guarantees that reasonable care will be taken that any use of the Sponsor’s Trademarks shall not negatively affect the Sponsor’s reputation in any way.
The Sponsor will provide in a timely manner all required logos, imagery and any other promotional material to the Organiser as requested.
The Organiser will not be responsible for failing to promote the Sponsor if the Sponsor does not provide the necessary assets or respond to any other reasonable request of the Organiser that is deemed necessary for the proper execution the H2 2 ZERO Summit as set out in the Sponsorship Agreement.
The production of all promotional material for distribution and/or display at the H2 2 ZERO Summit is the responsibility of the Sponsor, unless otherwise stated as part of the Sponsor Agreement.
All Sponsorship opportunities are available on a first in, first served basis. Sponsorship opportunities will be allocated only on receipt of full payment for the opportunity agreed.
The Sponsor will deposit the agreed financial amount quoted in New Zealand dollars plus GST into the Organiser’s account within one month of the date of signing the Sponsor Agreement or by the date specified (whichever is sooner) on the invoice issued by the Organiser to the Sponsor. All payments shall be made in New Zealand dollars, by credit card or bank transfer. All payments must be received prior to the Summit.
The Sponsor will be authorised to publicise its sponsorship of the Summit in any way it sees fit, providing this fully and clearly respects the image and vision of the H2 2 ZERO Summit, the Organiser, as well as the image of the other Sponsors.
The Sponsor grants permission for videos and photographs to be taken by the event photographer throughout the Summit. The Sponsor understands that this media will be produced and used for promotional purposes in association with the H2 2 ZERO Summit and the New Zealand Hydrogen Council. The Sponsor authorises the use of their photograph or video on the Organiser’s website, printed material, and/or all social media without further consideration. The Sponsor understands that there is no compensation for this media.
The Organiser reserves the right to remove any part or all of any marketing collateral, if it is deemed to be detrimental to the aims of the Organiser or the hydrogen industry in general. The Council’s decision is final.
The Organiser accepts no liability for any loss, damage or theft suffered by the Sponsor in the process of executing H2 2 ZERO Summit.
The Sponsor shall not damage any of the provided items or the venue. Any resulting damages must be paid to the supplier or venue by the Sponsor directly.
The Sponsor must comply with New Zealand Health and Safety Legislation and Regulations.
If the H2 2 ZERO Summit must be cancelled for any reason beyond the control of the Organiser within one month of the date of the event, all sponsorship support, committed by the Sponsor to the Organiser shall still be paid/provided by the Sponsor. In such circumstances, the Organiser will work with the Sponsor to continue the event online, or to realise the strategic partnership of the two entities in another mutually beneficial way.
Cancellation policy:
a. Cancellation 60+ days prior to the event will incur payment of 25% of contracted amount.
b. Cancellation 0-59 days prior to the event will incur payment of 100% of the contracted amount.
These Terms and Conditions shall enter into force upon the date of signature on the Sponsor Agreement.